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MS Outlook

3. Work with Others More Easily; Work together better and help protect against the misuse and unwanted distribution of key company information.

Communicate instantly with others. No need to leave Outlook 2003 to find out if an instant messaging (IM) contact is online. Initiate IM conversations quickly in messages, Contacts, Calendar, and other areas in Outlook 2003.

Control distribution of sensitive work. Help protect your company assets by preventing recipients from forwarding, copying, or printing important e-mail messages by using information rights management (IRM) functionality. You can even specify an expiration date for the message, after which it cannot be viewed or otherwise acted upon. IRM functionality requires Microsoft Windows Server™ 2003 running Microsoft Windows® Rights Management Services (RMS).


Work together better. Save e-mail message attachments to shared workspaces where other team members can get the latest versions, check files in or out, or even save task lists, related files, links, and member lists. You can even tell whether team members are online and then use IM to send them a message. Shared workspaces require Windows Server 2003 running Microsoft Windows SharePoint™ Services.

Spend less time coordinating schedules. Access shared team calendars in Outlook 2003 and view multiple calendars side by side to make scheduling meetings fast and more convenient. You can view your own work and personal calendars, calendars in Windows SharePoint Services, or the calendars of others who have granted you viewing rights. Sharing team calendars requires Windows Server 2003 running Windows SharePoint Services.

Go mobile. If you own and use a Tablet PC, you can use ink markup to annotate e-mail messages in your own handwriting with a pen input device. You can write notes for personal use or e-mail messages to send to others.

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